Make your PowerPoint presentations accessible to people with disabilities.Where is the Enable Developer Tab in Word , , , , and
Looking for:
Microsoft word 2013 design tab free. Design Tab in Word |
Table Tools tabs - Best practices for making Word documents accessible
It explains why each issue might be a potential problem for someone with a disability. The Accessibility Checker also suggests how you can resolve the issues that appear. In Word, the Accessibility Checker runs automatically in the background when you're creating a document.
If the Accessibility Checker detects accessibility issues, you will get a reminder in the status bar. The Accessibility pane opens, and you can now review and fix accessibility issues.
For more info, go to Improve accessibility with the Accessibility Checker and Video: Check the accessibility of your document. Tip: Use the Accessibility Reminder add-in for Office to notify authors and contributors of accessibility issues in their documents.
With the add-in, you can quickly add reminder comments that spread awareness of accessibility issues and encourage the use of the Accessibility Checker. For more info, go to Use the Accessibility Reminder to notify authors of accessibility issues.
In general, avoid tables if possible and present the data another way, like paragraphs with headings and banners. Tables with fixed width might prove difficult to read for people who use Magnifier, because such tables force the content to a specific size. This makes the font very small, which forces Magnifier users to scroll horizontally, especially on mobile devices.
If you have to use tables, use the following guidelines to make sure your table is as accessible as possible:. If you have hyperlinks in your table, edit the link texts, so they make sense and don't break mid-sentence. Make sure the document is easily read with Magnifier.
Use a simple table structure for data only and specify column header information. Screen readers also use header information to identify rows and columns. For step-by-step instructions on how to add a header row to a table, go to Create accessible tables in Word. Headings are meant to be scanned, both visually and with assistive technology. Ideally, headings explain what a document section is about. Use the built-in heading styles and create descriptive heading texts to make it easier for screen reader users to determine the structure of the document and navigate the headings.
Organize headings in the prescribed logical order and do not skip heading levels. Organize the information in your document into small chunks. Ideally, each heading would include only a few paragraphs. For the step-by-step instructions on how to use the headings and styles, go to Improve accessibility with heading styles. In addition to using headings to organize the content in your document, you can also create paragraph banners. In a paragraph banner, the background color block extends across the width of the document and highlights the text within the banner.
This is a great alternative to tables to organize and separate content. For instructions on how to create paragraph banners, go to Apply shading to words or paragraphs.
Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos. In alt text, briefly describe the image and mention its intent. Avoid using text in images as the sole method of conveying important information. If you must use an image with text in it, repeat that text in the document.
In alt text, briefly describe the image and mention the existence of the text and its intent. Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner.
Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, "a graphic of" or "an image of. For the step-by-step instructions on how to add alt text, go to Add alternative text to a shape, picture, chart, SmartArt graphic, or other object.
For audio and video content, in addition to alt text, include closed captioning for people who are deaf or hard of hearing.
Instead of grouping objects in a diagram, flatten the diagram into a picture and add alt text to the picture. If you group the objects, the child objects are still in the tab order with groups. People who use screen readers sometimes scan a list of links. Links should convey clear and accurate information about the destination. For example, avoid using link texts such as "Click here," "See this page," Go here," or "Learn more. You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink.
For example, this hyperlink text matches the title on the destination page: Create more with Microsoft templates. For the step-by-step instructions on how to create accessible hyperlinks and ScreenTips, go to Create accessible links in Word and Create or edit a hyperlink. An accessible font doesn't exclude or slow down the reading speed of anyone reading a document, including people with low vision or reading disability or people who are blind. The right font improves the legibility and readability of the document.
For instructions on how to change the default font, go to Change the default font in Word. To reduce the reading load, select familiar sans serif fonts such as Arial or Calibri. Avoid using all capital letters and excessive italics or underlines. A person with a vision disability might miss out on the meaning conveyed by particular colors.
Add shapes if color is used to indicate status. Note: These resources provide other suggestions: usability. The text in your document should be readable in a high contrast mode. For example, use bright colors or high-contrast color schemes on opposite ends of the color spectrum.
White and black schemes make it easier for people who are colorblind to distinguish text and shapes. To ensure that text displays well in a high contrast mode, use the Automatic setting for font colors. For instructions on how to change the font color in Word, go to Change the font color. Use the Accessibility Checker to analyze the document and find insufficient color contrast.
The tool now checks the documents for text color against page color, table cell backgrounds, highlight, textbox fill color, paragraph shading, shape and SmartArt fills, headers and footers, and links.
Use the Colour Contrast Analyser , a free app that analyzes colors and contrast, and displays results almost immediately. To make it easier for screen readers to read your document, organize the information in your document into small chunks such as bulleted or numbered lists. Design lists so that you do not need to add a plain paragraph without a bullet or number to the middle of a list.
If your list is broken up by a plain paragraph, some screen readers might announce the number of list items wrong. Also, the user might hear in the middle of the list that they are leaving the list.
For the step-by-step instructions on how to create lists, go to Create a bulleted or numbered list. They often see text merge or distort. To reduce the reading load, you can increase white space between sentences and paragraphs.
For the step-by-step instructions on adjust the spacing, go to Adjust indents and spacing in Word. Rules for the Accessibility Checker.
Use the Accessibility Reminder to notify authors of accessibility issues. Everything you need to know to write effective alt text. Make your Excel documents accessible to people with disabilities. Make your PowerPoint presentations accessible to people with disabilities. Make your Outlook email accessible to people with disabilities. To find missing alternative text, use the Accessibility Checker.
Add alt text to visuals in Microsoft Add alt text to visuals in Office For example, instead of linking to the text Click here , include the full title of the destination page. Tip: You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink. Use accessible text format. Use accessible text color. For example, organize headings in the prescribed logical order.
And organize the information in your documents into small chunks. Ideally, each heading is followed by only a few paragraphs. Apply built-in heading styles. Use bulleted lists. Use ordered lists. You can also visually scan your tables to check that they don't have any completely blank rows or columns. The following procedures describe how to add alt text to visuals in your Word documents in Microsoft Add alt text to images.
Add alt text to shapes or SmartArt graphics. Add alt text to charts. Make visuals decorative. For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. To enable right-click on your Mac, make sure that the Secondary click option is selected in System Preferences. Select an image and press the Alt Text button in the Picture Format ribbon tab.
Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives. Select a chart and press the Alt Text button in the Format ribbon tab. Tip: To open the correct menu, right-click in Chart Area , that is, somewhere inside the frame that surrounds the entire chart, not inside one of its parts.
Decorative objects add visual interest but aren't informative for example, stylistic borders. People using screen readers will hear these are decorative so they know they aren't missing any important information. Select Edit Alt Text. The Alt Text pane opens on the right side of the document body. Select the Mark as decorative check box. The text entry field is grayed out. Tip: If you export your document as a PDF, any visuals you have marked as decorative are preserved by tagging them as artifacts.
Add alt text to SmartArt graphics. Add alt text to shapes. Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing.
Tip: Include the most important information in the first line, and be as concise as possible. The following procedures describe how to make the hyperlinks, text, and tables in your Word documents accessible. The text you selected displays in the Text to Display box.
This is the hyperlink text. For example, this hyperlink text matches the title on the destination page: Templates and Themes for Office Online. On the Home tab, select a heading style, for example, Heading 1 or Heading 2. Ensure that text displays well by using the Automatic setting for font colors. Use the Accessibility Checker , to analyze the document and find insufficient color contrast.
Use the Colour Contrast Analyzer , a free app that analyzes colors and contrast, and displays results almost immediately. Add an underline to color-coded hyperlink text. The Paragraph dialog opens, showing the Indents and Spacing tab. On the Table Design tab, select the Header Row check box. Add hyperlink text. For people who have dyslexia or have low vision, reduce the reading load. For example, they may benefit from familiar sans serif fonts, such as Arial or Calibri.
Avoid using all capital letters, and excessive italics or underlines. Include ample white space between sentences and paragraphs. Use text spacing. And, organize the information in your documents into small chunks. To open the Home tab, at the bottom of the screen, at the end of the toolbar, tap the More button. If necessary, change it. Add alt text to tables. The following procedures describe how to add alt text to visuals and tables in your Word documents.
To open the Picture tab, at the bottom of the screen, at the right end of the toolbar, tap the More button. To open the Shape tab, at the bottom of the screen, at the right end of the toolbar, tap the More button. To open the Table tab, at the bottom of the screen, at the right end of the toolbar, tap the More button.
To open the Home tab, at the bottom of the screen, at the right end of the toolbar, tap the More button. Scroll down to the Link option, tap it, and tap Insert Link. The text you selected displays in the Text to display box. On the Insert tab, in the Charts group, do one of the following:. To see all available chart types, click a chart type, and then click All Chart Types or the More menu item to display the Insert Chart dialog box, click the arrows to scroll through all available chart types and chart subtypes, and then click the ones that you want to use.
A ScreenTip displays the chart type name when you rest the mouse pointer over any chart type or chart subtype. For more information about the chart types that you can use, see Available chart types. By default, the chart is placed on the worksheet as an embedded chart. If you want to place the chart in a separate chart sheet, you can change its location by doing the following:. On the Design tab, in the Location group, click Move Chart.
Under Choose where you want the chart to be placed , do one of the following:. If you want to replace the suggested name for the chart, you can type a new name in the New sheet box. To display the chart as an embedded chart in a worksheet, click Object in , and then click a worksheet in the Object in box.
When you create a chart, Excel determines the orientation of the data series based on the nnumber of worksheet rows and columns that are included in the chart. After you create a chart, you can change the way that worksheet rows and columns are plotted in the chart by switching rows to columns or vice versa.
If you no longer need a chart, you can delete it. After you create a chart, you can instantly change its look. Instead of manually adding or changing chart elements or formatting the chart, you can quickly apply a predefined layout and style to your chart. Word provides a variety of useful predefined layouts and styles or quick layouts and quick styles that you can select from, but you can customize a layout or style as needed by manually changing the layout and format of individual chart elements.
This displays the Chart Tools tab, adding the Design and Format tabs. On the Design tab, in the Chart Layouts group, click Quick Layout , and then click the chart layout that you want to use.
To see all available layouts, click More. On the Design tab, in the Chart Layouts group, click the chart layout that you want to use. This displays the Chart Tools , adding the Design and Format tabs. On the Design tab, in the Chart Styles group, click the chart style that you want to use. To see all predefined chart styles, click More.
Note: When the size of the Excel window is reduced, chart styles will be available in the Quick Styles gallery in the Chart Styles group. Click the chart or the chart element for which you want to change the style, or do the following to select a chart element from a list of chart elements.
On the Format tab, in the Current Selection group, click the arrow next to the Chart Elements box, and then click the chart element that you want. To format any selected chart element, in the Current Selection group, click Format Selection , and then select the formatting options that you want. To format the shape of a selected chart element, in the Shape Styles group, click the style that you want, or click Shape Fill , Shape Outline , or Shape Effects , and then select the formatting options that you want.
To format the text in a selected chart element by using WordArt, in the WordArt Styles group, click the style that you want, or click Text Fill , Text Outline , or Text Effects , and then select the formatting options that you want. If you do not want the WordArt style that you applied, you can select another WordArt style, or you can click Undo on the Quick Access Toolbar to return to the previous text format. Tip: To use regular text formatting to format the text in chart elements, you can right-click or select the text, and then click the formatting options that you want on the Mini toolbar.
You can also use the formatting buttons on the Ribbon Home tab, Font group. To make a chart easier to understand, you can add titles, such as a chart title and axis titles. Axis titles are typically available for all axes that can be displayed in a chart, including depth series axes in 3-D charts.
Some chart types such as radar charts have axes, but they cannot display axis titles. Chart types that do not have axes such as pie and doughnut charts cannot display axis titles either.
You can also link chart and axis titles to corresponding text in worksheet cells by creating a reference to those cells. Linked titles are automatically updated in the chart when you change the corresponding text on the worksheet. To quickly identify a data series in a chart, you can add data labels to the data points of the chart. By default, the data labels are linked to values on the worksheet, and they update automatically when changes are made to these values.
Click the chart to which you want to add a title, and then click the Chart Elements button. In the Chart Elements list that appears, select Chart Title. In the Chart Title text box that appears in the chart, type the text that you want.
To insert a line break, click to place the pointer where you want to break the line, and then press ENTER. To format the text, select it, and then click the formatting options that you want on the Mini toolbar.
On the Layout tab, in the Labels group, click Chart Title. To format the whole title, you can right-click it, click Format Chart Title , and then select the formatting options that you want. Click the chart to which you want to add axis titles, and then click the Chart Elements button. In the Chart Elements list that appears, select Axis Titles. On the Layout tab, in the Labels group, click Axis Titles.
To add a title to a primary horizontal category axis, click Primary Horizontal Axis Title , and then click the option that you want. If the chart has a secondary horizontal axis, you can also click Secondary Horizontal Axis Title.
To add a title to primary vertical value axis, click Primary Vertical Axis Title , and then click the option that you want. If the chart has a secondary vertical axis, you can also click Secondary Vertical Axis Title.
To add a title to a depth series axis, click Depth Axis Title , and then click the option that you want.
Note: This option is only available when the selected chart is a true 3-D chart, such as a 3-D column chart. In the Axis Title text box that appears in the chart, type the text that you want.
To format the whole title, you can right-click it, click Format Axis Title , and then select the formatting options that you want.
If you switch to another chart type that does not support axis titles such as a pie chart , the axis titles will no longer be displayed. The titles will be displayed again when you switch back to a chart type that does support axis titles.
Axis titles that are displayed for secondary axes will be lost when you switch to a chart type that does not display secondary axes. Click the chart to which you want to add data labels, and then click the Chart Elements button. In the Chart Elements list that appears, select Data Labels. Note: Depending on the chart type that you used, different data label options will be available.
For more information about how to change data label entries or how to reposition data labels, see Add or remove data labels in a chart. To add a data label to all data points of a data series, click anywhere in the data series that you want to label. To add a data label to a single data point in a data series, click the data series that contains the data point that you want to label, and then click the data point that you want to label.
On the Layout tab, in the Labels group, click Data Labels , and then click the display option that you want. When you create a chart, the legend appears, but you can hide the legend or change its location after you create the chart. Click the chart in which you want to show or hide the legend, and then click the Chart Elements button. In the Chart Elements list that appears, select or clear Legend. When a chart has a legend displayed, you can modify the individual legend entries.
For more information, see Modify chart legend entries. On the Layout tab, in the Labels group, click Legend. You can also right-click the legend or a legend entry, and then click Delete. Note: When you click one of the display options, the legend moves, and the plot area automatically adjusts to make room for it. If you move and size the legend by using the mouse, the plot area does not automatically adjust.
For additional options, click More Legend Options , and then select the display option that you want. Tip: By default, a legend does not overlap the chart. If you have space constraints, you might be able to reduce the size of the chart by clearing the Show the legend without overlapping the chart check box.
When you create a chart, primary axes are displayed for most chart types. You can turn them on or off as needed.
When you add axes, you can specify the level of detail that you want the axes to display. A depth axis is displayed when you create a 3-D chart. To make a chart easier to read, you can display or hide the horizontal and vertical chart gridlines that extend from any horizontal and vertical axes across the plot area of the chart. Click the chart in which you want to display or hide axes or gridlines, and then click the Chart Elements button. In the Chart Elements list that appears, select or clear Axes or Gridlines.
On the Layout tab, in the Axes group, click Axes or Gridlines , and then select the option you want. You can move a chart to any location on a document. You can also change the size of the chart for a better fit.
On the Size tab, you can select options to size, rotate, or scale the chart. If you want to create another chart like the one that you just created, you can save the chart as a template that you can use as the basis for other similar charts. Right-click the chart that you want to save as a template, and then click Save as Template.
Note: A chart template contains chart formatting and stores the colors that are in use when you save the chart as a template. When you use a chart template to create a chart in another workbook, the new chart uses the colors of the chart template — not the colors of the document theme that is currently applied to the workbook.
To use the document theme colors instead of the chart template colors, right-click the chart area, and then click Reset to Match Style on the shortcut menu. On the Design tab, in the Type group, click Save as Template.
Click the chart that you want to format by using a predefined chart layout. Top of Page. Click the chart that you want to format by using a predefined chart style. Click the chart to which you want to add a title. Select the axis titles that are added to your chart and type the text that you want.
Click the chart to which you want to add axis titles. Do any of the following: To add a title to a primary horizontal category axis, click Primary Horizontal Axis Title , and then click the option that you want. Notes: If you switch to another chart type that does not support axis titles such as a pie chart , the axis titles will no longer be displayed.
Select the data labels that are added to your chart and type the text that you want. On a chart, do one of the following: To add a data label to all data points of all data series, click the chart area. Click the chart in which you want to show or hide a legend. Do one of the following: To hide the legend, click None. To display a legend, click the display option that you want. Click the chart for which you want to display or hide axes or gridlines.
In the File name box, type a name for the template. Click the chart that you want to save as a template. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue.
Comments
Post a Comment